Privacy policy

Issue Date: [19/11/2025]

Web Annonces SAP LLC (hereinafter referred to as the "Company" or "Data Controller"), as the operator and owner of the SmailAds Platform (referred to in this policy as the "Platform" or the "Service"), places the utmost importance on the privacy of your personal data.

This Privacy Policy aims to explain how we collect, process, and protect your personal data, in full compliance with the provisions of the General Data Protection Regulation (GDPR) and applicable data protection laws.

Data Controller

Web Annonces SAP LLC, with its registered address at 1001 S. Main St. STE 600, Kalispell, MT 59901 USA, is the Data Controller for the personal data collected in the context of your use of SmailAds Platform.

Contact Information:

Email: Contact@Web-Annonces.net
Postal Address: 1001 S. Main St. STE 600, Kalispell, MT 59901 USA

2. Data We Collect and How We Collect It

We collect two main types of data about you, detailed as follows to ensure full transparency:

First: Data provided directly by you

A. Account Data: Full name, username (nickname), email address, phone number, encrypted password. (When creating a new account on SmailAds Platform).
B. Ad Data: Title, description, category, asking price, item photos, the geolocation you provide or city/zip code. (When posting or editing an ad).
C. Transaction Data: Payment information, purchase invoice details (for any paid services or ad promotions). (When purchasing a premium service).
D. Communication Data: Content of messages exchanged via the internal messaging system, and content of complaints. (When using the chat feature or sending an inquiry).

Second: Data collected automatically when you use the Service

A. Technical/Connection Data: IP address, device type and operating system, browser settings, unique Device IDs. (When accessing the website or app).
B. Application and Developer Data: When you use our application, we may also collect the Android Advertising ID and performance/stability information. This data is collected to enable advertising, measure its performance, and improve app quality. (When using the application).
C. Activity and Browsing Data: Pages visited, session duration, ads clicked or saved, search terms used. (When browsing the Platform).
D. Location Data: General location (inferred from IP address) or precise geolocation (GPS) if the user grants consent. (When allowing location access).
E. Cookies: Functional files (to improve site performance) and advertising/analytical tracking files. (When loading the website or app).

3. Legal Basis for Processing Your Data

We process your personal data only when we have a valid and appropriate legal basis to do so under Article 6 of the General Data Protection Regulation (GDPR).

1. Contractual Necessity

Purpose: Processing is necessary to provide the core Platform services and fulfill our contractual obligations.
Examples: Account management, activating and displaying ads, facilitating communication between users, processing payments.

2. Consent

Purpose: Processing is based on your explicit and free consent for a specific purpose, with the assurance of your right to withdraw it at any time.
Examples: Personalized ads (non-essential), optional direct marketing, use of precise location (GPS).

3. Legitimate Interest

Purpose: Pursuing our legitimate interests (security and service improvement) provided they do not override your fundamental rights and freedoms.
Fraud Prevention and Security (Automated Processing): Data analysis to prevent fraud, and performing automated verification (Anti-Spam / Bot Protection) which may lead to an automated decision to ban an account or restrict access.
Other Examples: Service improvement (performance analytics), customer service training (call recording with prior notice).

4. Legal Obligation

Purpose: Processing is necessary to comply with a legal or regulatory obligation to which Web Annonces SAP LLC is subject.
Examples: Tax and accounting compliance (retaining transaction records for 10 years), responding to judicial and government authorities.

4. Data Retention Period

We retain your personal data only for the period necessary to fulfill the purposes for which it was collected, or to comply with mandatory legal requirements.

Basic Account and Ad Data: 5 years (for legal proof purposes and defense of rights in case of litigation).
Transaction and Payment Logs: 10 years (compliance with mandatory tax and accounting laws in most European countries).
Chat and Communication Messages: 3 years (for customer support purposes, complaint verification, and monitoring fraud patterns).
Data collected with consent (Cookies): Until consent is withdrawn or the purpose expires (usually 12 months).

5. Entities with Whom We Share Your Data (Data Recipients)

We may share your personal data with the following third parties in accordance with the legal bases outlined in Section 3:

A. Business Partners (Data Controllers):

Other Users (Sellers and Buyers): Sharing contact information to facilitate communication and contracting regarding an ad.
Google AdSense / AdMob / Meta Platforms, Inc. (Facebook Ads): Displaying personalized ads and managing ad campaigns (with your consent).

B. Service Providers (Data Processors):

Hostinger / Amazon S3 (AWS): Website and app hosting, and storage of files, images, and server data.
Stripe / Wise: Processing your secure payments for ad promotion services.
Google Analytics / Histats / Statcounter: Analyzing user behavior and providing statistical and performance reports for the Platform.
Firebase: Providing backend infrastructure services, notifications, and app usage statistics.

C. Legal and Administrative Authorities:

Government Agencies, Courts, and Tax Authorities: Providing information to comply with a legal obligation or based on a formal and binding court order.

6. Data Transfer Outside the European Economic Area (EEA)

Data being transferred: Due to the use of international partners (such as AWS, Google, Meta) and payment processors, your personal data (such as IP addresses, device IDs, payment data) is transferred outside the European Economic Area (EEA).

Safeguards: To ensure the protection of your data, we are committed to applying appropriate safeguards required under GDPR, including:

Standard Contractual Clauses (SCCs): Which we sign with our data processors to enforce a GDPR level of protection.
Transfer to parties located in countries recognized by the European Commission as having an adequate level of protection (Adequacy Decision).

7. Your Rights Under GDPR

As a "Data Subject", you are entitled to exercise a set of legal rights guaranteed by the General Data Protection Regulation (GDPR):

1. Right to Access and Right to Data Portability: You have the right to request a copy of the personal data we hold about you, and to obtain the data you provided to us in a structured, commonly used format for transfer to another data controller.
2. Right to Rectification: Request correction of any inaccurate or incomplete data.
3. Right to Erasure (Right to be Forgotten): Request the deletion of your personal data when there is no longer a valid legal reason to process it.
4. Right to Restriction of Processing: Request the restriction of processing your data in specific situations.
5. Right to Object: Object to the processing of your data based on legitimate interest. This includes an unconditional right to object to any processing for direct marketing purposes.
6. Right to Withdraw Consent: Withdraw your consent at any time if the processing is based on it.
7. Right to Lodge a Complaint: Lodge a complaint with the competent data protection supervisory authority in the EU Member State where you reside.
8. Right not to be subject to automated decision-making: You have the right not to be subject to a decision based solely on automated processing which produces legal effects concerning you or significantly affects you, with the right to request human review of the decision.

How to Exercise Your Rights

1. Via Direct User Interface (Automated):

Rectification and Deletion (Ads and Account): You can edit your profile data in "My Profile", and edit or delete your published ads on the "All listings" page via the "Edit" or "Delete" buttons.
Right to Erasure (Delete Account): You can permanently delete your account via the "Delete account" option on your profile page.
Right to Data Portability: Request to obtain your data in a structured, commonly used format to transfer it to another controller. This right must be exercised by sending a request to our Data Protection Officer (DPO) via email.
Objecting to Marketing: You can unsubscribe from alerts via the "Subscriptions" page.

2. By Contacting the Controller (For Complex Requests):

To exercise rights for which direct automated tools are not available (such as restriction of processing), or if you encounter difficulty using the tools, please contact our Privacy Officer via email: Contact@Web-Annonces.net

Note: We will respond to all requests to exercise rights within one (1) month from the date of receipt of the request.

8. Cookies Policy

We use Cookies and similar technologies (trackers) on the SmailAds.com website/app. Cookies are small text files that store information on your device to aid website functionality or to collect visitor behavior data.

Types of Cookies and Their Legal Basis:

1. Functional Cookies (Essential): Used to secure basic website functions (such as keeping the user logged in, saving language settings, platform security). Legal Basis: Legitimate Interest / Contractual Necessity. Does not require your consent.
2. Analytical Cookies: Used to measure website traffic, aimed at improving service performance. Legal Basis: Explicit Consent.
3. Marketing Cookies (Advertising & Tracking): Used to record your visit to our site to build profiles of your interests, and then display personalized ads to you. Legal Basis: Explicit Consent.

Third-Party Tools Using Cookies:

Google Analytics / Histats / Statcounter: For analysis and performance measurement purposes.
Google AdSense / AdMob / Meta (Facebook): For personalized advertising and retargeting purposes.

Your Choices and Consent Management:

Under GDPR and ePrivacy directives, non-essential cookies (analytical and marketing) will not be placed on your device until your explicit consent is obtained.

You can review your preferences, modify them, or withdraw your consent regarding cookies at any time by:
Clicking on the "Cookie Preferences" link located at the bottom right of the screen.
Or by clicking the "Configure" button in the main consent window that appears when visiting the site for the first time.

Do you have more questions? Contact us